Videoconferencing Support

Code: 
VC
Description: 

Videoconferencing is holding or participating in a conference where participants are in different locations at the same time. It uses videoconferencing equipment and Internet connection. The IMS keeps Polycom and related equipment used for the this type of events.

Availability: 
Subject to arrangement with the requesting party
Who May Avail: 
UPM and PGH offices
Requirements: 
  1. Letter of request addressed to the IMS Director, which should be emailed to the IMS Director (asbetan@upm.edu.ph) and sent to the IMS office.
  2. Request for support must be made at least two weeks before the event.
  3. Access to the UPM Network (To test: Open a web browser and visit this: http://ims.upm.edu.ph)
  4. The requesting office takes care of everything except handling the videoconference equipment and Internet connectivity, which is to be taken care of by the IMS.
Duration: 
6 hours to 2 days, 4 hours and 10 minutes
Persons-in-Charge: 
Lorina T. Alcid
dclaurencio's picture
Darwin C. Laurencio
Michael S. Lintag
Roque B. Villegas
Procedure: 

Step

Requester

Person-in-charge

Duration

Form

1

Send letter of request, via email and delivery of hardcopy

 

 

 

2

 

Respond to the request by email. Ask the requester to fill up an online form.

5 minutes

 

3

Fill up an online form, putting the details of the event

 

5 minutes

Online form: http://ims.upm.edu.ph/form.videoconfab

4

Meet with person/s-in-charge to discuss technical matters

Meet with requester to discuss technical matters

1 to 2 hours

 

5

During the event: Handle non-technical matters

During the event: Handle the technical matters

Half day to 2 days

 

6

Evaluate the event

Evaluate the event

1 to 2 hours

 

Request Form: